To: The Senior Class
Subject: Instructions for Commencement
Congratulations – Commencement is just a few days away.
Diploma pick-up will be held on Friday, May 25th between 10 A.M. and 5 P.M. at the Registrar’s Office in North College. You must have a photo i.d. When you get your “real” diploma, you will also be given a number – REMEMBER YOUR NUMBER!!! The number determines (alphabetically) where you will stand in line for the Commencement procession. Tell your friends and relatives your number; there is a map that will show them which aisle you will walk down before you take your seats.
Please report promptly to the top of Foss Hill on Sunday morning, May 27th by 10:00 A.M. You will be lined up in alphabetical order in 5 groups around the observatory. Look for numbered signs every 75 feet or so to help you spread out. For example:
Seniors Group # 1 (#s 1 – 118)
# 1- 40 Abe to Ben etc.
The number you were given will tell you where to line up. At each of the five major group signs there will be a faculty assistant marshal who will hand you a card (with your name and number on it). Keep the card, and follow the instructions on it! It will assist you in lining up correctly and as a control (for alphabetical order) as you line up to receive your diploma covers. Your name will not be read out during the ceremony without a card.
The procession will begin promptly at 10:45 A.M., moving down Foss Hill to Wyllys Avenue. When the first of the faculty reach the bottom of the hill, the faculty ranks will divide to create an aisle of honor through which you will march two-by-two. Follow your marshal down the hill and enjoy the professorial applause – job well done!
Once down the hill, continue to follow your faculty marshal towards the library, proceeding through the large tent. Different groups will split and proceed up different aisles for simultaneous seating. Return to a single file, and alphabetic/numeric order to take your seats. Please be seated once you are at your seat.
You will be awarded your degrees after the conferring of the graduate degrees. Joyce Jacobson, Provost of the College, will intone the phrase: “Mr. President, I have the honor to present these 747 candidates to receive at your hand Wesleyan’s degree of Bachelor of Arts.” You will stay seated while the president confers the degree, ending with the words: “In testimony of your achievement, I am pleased and proud to present your diplomas.”
Guided by the faculty assistant marshals, the seniors will then file up to the platform in alphabetical order to receive the diploma cover and a warm presidential handshake. As you go up the stairs to the platform, you will hand your card to the faculty marshals stationed there. He or she and Dean Johnson will then confirm that you are in order, and make sure it is your name that is proclaimed as you file past the president. Follow the marshals to the photographer, and then to return to your seats.
The tossing of caps occurs after the Fight Song. At the end of the ceremony, only the platform party and faculty will form the recessional. Stay in your seats until they have exited, and then join in the reception on the front lawn.
In the unlikely event of inclement weather, the ceremony will be held under the big tent on Andrus field. There will be an announcement made by email to that effect by Saturday afternoon. In this case, there will be no procession. Please report to the tent by 10 A.M. There will be numbered signs in the tent with faculty marshals standing nearby handing out numbered cards. After getting your card, go directly to your seat and sit down.
If you arrive late and have no card, you may still be able to have your name read. Place yourself alphabetically in the line and as you file up to the platform, tell your name to the faculty marshal at the bottom of the steps. He or she may be able to find your card and insert you into the list (No guarantees!).
Have a wonderful week and graduation.
If you’ve already purchased your cap and gown on line, you may pick up it up at the Wesleyan RJ Julia Bookstore any time between Monday, May 14th, and Sunday, May 27th.
If you have not purchased your cap and gown, you may purchase one at the Wesleyan RJ Julia Bookstore any time between Monday, May 14th, and Sunday, May 27th, though we highly encourage you to come the week of May 14th so we have time to fit you with the proper size.
Pricing for Gown Packages (which includes a cap and tassel – and hood if you’re purchasing either a Masters or PhD package):
Bachelor Package $39
Master of Arts Package $60
PhD Package $99
Separate Tassel $8
Separate Cap $15
Wesleyan RJ Julia Bookstore
413 Main Street, Middletown, CT
Hours: Monday through Saturday 9am to 9pm; Sunday 9am to 6pm
Wesleyan RJ Julia
Senior Week Dining Reminder:
Please plan ahead by using up any remaining points you have prior to the end of finals. Wes Shop is open regular hours through Thursday 5/17 and closed for the semester after that date. Points can also be used at all dining locations through brunch (marketplace) on Saturday, May 19. After that the meal plan program is closed so there is no possibility for use during senior week.
The Usdan Café will be open for cash, credit and Middletown cash sales Monday, 5/21 through Thursday, 5/24 9am – 5pm. All other locations are closed. Beginning on Friday 5/25 there are various picnics, receptions, etc. but they are all planned by UR. Refer to the Reunion Commencement schedule for those specifics.
Loaner Cap and Gowns:
The Usdan University Center is pleased to offer an academic regalia loan program for undergraduate students who are unable to purchase the cap and gown through the bookstore. The following is important information that you need to be aware of as you decide if you want to borrow versus purchase:
- The loan program has a very limited stock and we do not have all sizes; sizes are based on your height, caps are one size fits all;
- We only loan out cap and gown sets. We will not loan only a cap or only a robe;
- We do not have the tassels for the caps; those must be purchased through the bookstore;
- We do not take reservations. Loaner sets are on a first come, first served basis and only during very specific hours:
- Hours for the loan program are: Monday, May 7th10am – 2pm Usdan Administration; Tuesday, May 8th 10am-2pm Usdan Administration and Wednesday, May 9th 10am – 2pm;
- There is a CASH* deposit of $40 required that is refundable as long as the cap and gown is returned by the end of business on the day of graduation. Otherwise the deposit is forfeit. You will sign a loan agreement indicating that you understand that the loaned set must be returned no later than 3pm to the Usdan University Center Information Desk on the day of commencement in order for you to receive the deposit back in full. Any sets not returned by the deadline forfeit the deposit.
*We do not take checks or credit cards and we cannot charge your student account or Middletown cash. You will get the cash back as long as you return the cap and gown by the deadline.
Please complete the Wesleyan Senior Survey that was emailed to you by the Office of Institutional Research. Wesleyan University will use the information you provide to guide and respond to students’ needs and concerns.